Overview
Project contract and procurement management involves making a decision to outsource work, developing a statement of work, submitting a request for proposal, awarding the contract, and then managing the procurement until contract completion. Having a detailed procurement plan lowers the risk of nonfulfillment of contracted work. In this class, you are to develop a Contract and Procurement Plan that identifies planning and execution components from developing the statement of work through the final contract delivery. You will select a project that you may have developed in a previous class or a known project in your organization to create this plan for.
Throughout this course, you will be working on developing several components of the final Key Assignment. Additional information and the deliverables for each Individual Project (IP) will be provided in the assignment description for this project.
In this first Individual Project, you are asked to develop the outline of the sections that will be included in the Contract and Procurement Plan document, as well as a draft of a proposal to submit to your instructor. The other information you will include is a high-level description of the project that you will be conducting the project procurements for.
You will also be setting up the final Key Assignment outline that you will add to each week. The combined IP assignments will be your final Key Assignment deliverable.
Project Selection
The first step will be to select a project for which you wish to develop a Contract and Procurement Plan. This project will be used as the basis for each of the assignments throughout the course and should conform to the following guidelines:
Nontrivial: The selected project candidate should reflect a real-life project.
Domain knowledge: You will be applying knowledge of this project to address assignments related to purchasing products or services outside the project team work, which requires the fulfillment of terms laid out in a contract.
Select a project that fits these requirements, and submit your proposal to your instructor before proceeding further with the assignments in the course. Approval should be sought within the first few days of the course. Your instructor will tell you how to submit this proposal and what notification will be given for project approval.
Assignment
Your first task in this process will be to select a project to use as the basis of your Key Assignment. You will also create the shell document for the final Key Assignment document deliverable that you will be working on throughout the course. As you proceed through each phase of the project, you will add content to each section of the final document to gradually complete the final project delivery, which is the Contract and Procurement Plan.
The project deliverables are as follows:
Submit your project proposal to your instructor for approval.
Contract and Procurement Plan document shell
Use Microsoft Word
Title Page
Course number and name
Project name
Your name
Date
Table of Contents
Use autogenerated TOC
Should be a separate page
Maximum of 3 levels deep
Update the fields of the TOC so it is up-to-date before submitting your project
Section Headings (Create each heading on a new page with “TBD” as the content except for sections listed under “New Content” below.)
Project Outline
Make-or-Buy Analysis
Contract Type Selection
Request for Proposal (RFP)
Statement of Work (SOW)
Source Selection Criteria
Procurement Contract Award
Procurement Risks
Procurement Management Process
Contract Administration Process
Change Control Process
Quality Control Plan
Performance Reporting Plan
Project Procurement Legal Rights and Responsibilities
Project Procurement Closeout
New Content (to be Inserted in document shell)
Project Outline
Give a brief description of the project.
Material taken from approved proposal submitted to instructor will serve as the draft for the proposal.
Project must be approved by the instructor.
Make-or-Buy Analysis
Discuss why the procurement portion of the selected project is going to be sourced out (or bought).
Discuss the pros and cons of making (or keeping within the project team) versus outsourcing.
Include a financial and schedule deadline justification.
Contract Type Selection
Discuss the pros and cons of at least 3 contract types for this project.
Identify the final contract type selected, with a justification.
