Email (30 points)
For this deliverable, you will assume the role of project manager and compose an email to your project team members. To guide your work, you will draw from the readings in the course textbook as well as our class discussions and employ rhetorical strategies that are responsive to the communication demands of the following scenario:
You have just sat through 4 hours of meetings in which the organization’s year long global communications plan was announced. During the meetings, you learned that your committee was assigned the responsibility for planning and implementing the organization’s social media platform for making the organization more visible on a local and global scale.
In order to begin planning work schedules for the project, you need to know the work schedules of your team members so that you can determine appropriate meeting times and dates during which you can conduct your work. As such, you need to compose an email asking your team members what their work schedules and availability are for the next semester. Please note that this project likely will continue for an additional semester beyond the initial 2-3 months left in the current semester.
Objectives
The objectives for this project will allow you to show your ability to:
· Write an effective email that meets genre and assignment guidelines
· Present information in a clear and cohesive way
· Anticipate the audiences’ diverse structural and personal backgrounds in writing
· To formally communicate via technology
· Learn constructs of writing professional emails
· Display knowledge of acceptable vs. non-acceptable communicative practices in emails
Format
Please make sure your email follows basic formatting guidelines
(See “Composing Prof Emails on BB; text; additional resources)
Additionally, you must include the following:
Appropriate Header
To: Specific audience
From: your name
Cc: Additional audience members (maybe advisor/supervisor)
Subject: Specific to the purpose
Appropriate Greeting Avoid “Dear” and “Hey”
Introduction Your introduction should briefly explain the subject/purpose/main point of the email. Optional: include background information and/or stress the importance of the document.
Body Paragraphs
In the body, please elaborate on the main points introduced in the introduction. Also, be sure to provide need-to-know information.
Closing/Conclusion
Here, briefly restate main point. For the purpose of this email, make sure to include directions as to how the recipients should respond (i.e. is there a deadline? Should they email you? Call? Drop a form in a box? Upload to google drive?)
Make sure to thank the audience/recipients for their time.
Signature Signal closure (Best, Best regards, Sincerely, etc)
Your full name and contact information
